Divisional Process Improvement Analyst

Type of Appointment:Full-Time, ProbationaryCollective Bargaining Unit:California State University Employees Union (CSUEU) - Unit 9 Job Classification:Administrative Analyst/Specialist - Exempt IIAnticipated Hiring Range:Up to $85,000 annually Work Hours:Monday - Friday, 8 am - 5 pm, unless otherwise notifiedRecruitment Close Date:Open until filledTHE DEPARTMENT:The mission of the Division of Administrative Affairs is to provide high quality fiscal, human and facility services in support of the university through partnerships and innovative solutions.DUTIES AND RESPONSIBILITIES:Continuous Improvement TrainingProvides training, consultation, and project timeline reporting.Identifies teams that are off track and renders support (teambuilding, communication, etc.)Consults with teams on the use of LEAN toolsMeets regularly with all teams on campus and creates heat map of the various projects and statusWhen multiple areas are impacted, ensures that all parties understand and are in support of proposed improvementsCreates and assists with communication plansLead diagnosis of workflow impediments and other wastes throughout the business, and provide experienced counsel on appropriate Lean Six Sigma tools to eliminate themLead/facilitate root cause analysis in problem-solving usingLead the development of various Lean Six Sigma tools and Kaizen methodologies to be utilized within the divisionDeliver quarterly training on the use of various Lean tools and continuous improvement methodologiesWork with functional areas to develop and collect quantifiable measures to track, monitor and assess the success or failure of the implementation of process improvementsAnalysisProvides impact analysis to include financial, operational, and cultural impacts as a result of continuous improvement efforts. Tracks and reports both business improvements and deployment of LEAN through the collection of aggregate data and the development of standard reports and dashboards.Program SupportUnder the direction of the Director of Organizational Development, builds the infrastructure to operate a fully functional LEAN service operation; socialize, promote, increase acceptance and adoption of Lean, Six Sigma, and other continuous improvement processes.Recruit and facilitate participation in continuous improvement projects through the application of LEAN tools.Assist in the identification and definition of potential projects and play an active role in the prioritization of projectsWorks with teams to secure the appropriate sponsorships for all improvement projectsWorks with various functions across the University to gather data to ensure the accurate review of the current stateQUALIFICATIONS:Bachelor's degree AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.PLUS four (4) years of related experience Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations; demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management; expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions; ability to work with representatives from public and private entities and handle potentially sensitive situations; demonstrated consultative skills in working with internal and external constituent groups; ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus; ability to train others on new skills and procedures and provide lead work direction.PREFERRED EXPERIENCE:3 years experience leading Kaizen initiativesSupervision of employeesMaster's Degree or higherGreen/Black Belt CertifiedProject Management CertifiedProgram or project start upHigher Education or Government ExperienceKaizen Presentation SkillsProject ManagementAbility to demonstrate successful outcome and completion of projects through metrics, and financials.Ability to successfully improve processes and streamline work using lean principles and quantifying and qualifying results Out of State WorkThe California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. See policy at https://calstate.policystat.com/v2/policy/10899725/latest/ . Background CheckCal Poly Pomona will make a conditional offer of employment, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any criminal conviction history, considering such factors as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. See policy at https://www.cpp.edu/eoda/employee-labor//documents/employment-policies/hr2017-17.pdf . Employment Eligibility VerificationCal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Child Abuse/Neglect Reporting Act (CANRA)The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .Security & Fire SafetyIn compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdfandhttps://www.cpp.edu/housing/documents/fire_safety_report.pdf. Pay Transparency NondiscriminationAs a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.CSU Classification Salary RangeThis position is part of the CSUEU bargaining unit, the CSU Classification Standards for this position are located on the following site, https://www.calstate.edu/csu-system/careers/compensation/Pages/Classification-Standards.aspx. The CSU Salary Schedule is located on the following site:https://www.calstate.edu/csu-system/careers/compensation/Pages/salary-schedule-documents.aspx . The classification salary range for this position according to the respective skill level is minimun $5,022 and maximum $9,083 per month. Please refer back to the anticipated hiring range for the appropriate salary rate for this particular position.Reasonable AccommodationWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ******. More information is available at:https://www.cpp.edu/eoda/employee-labor//access-accommodations/index.shtml .EEOCal Poly Pomona is an Equal Opportunity Employer. The university subscribes to the pay transparency nondiscrimination provision and all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. More information is available at: https://www.dol.gov/sites/dolgov/files/OFCCP/pdf/pay-transp_%20English_formattedESQA508c.pdfand athttps://www.cpp.edu/eoda/employee-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-pomona_confidential_20220127.pdf .Other NoticesFor other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.