Manager, Emergency Management & Business Continuity

Type of Appointment:Full-time, Management Personnel Plan (MPP II)Anticipated Salary Range:Up to $96,300 annually (Commensurate with qualifications and experience)Benefits Include:(15) Paid Holidays, (24) Vacation Days, CSU Benefits Summary Recruitment Closing Date:Open Until FilledFirst Application Review:February 28, 2024Other: Priority consideration will be given to internal candidatesTHE DEPARTMENT:The University Police Department (UPD) is responsible for law enforcement, physical security, and emergency response at Cal Poly Pomona. The department is staffed by trained police officers, professional civilian staff and auxiliary personnel and is operational 24 hours-a-day, year-round. The peace officers of this department have statewide police authority and are vested with the same law enforcement powers and responsibilities as the municipal police or sheriff's departments in any California community. The department serves as "first responder" for a broad range of crisis issues on the campus including medical aid calls, injuries and environmental emergencies. The department is responsible for response to all emergencies, crime reports and investigations on campus (except homicides and missing persons per the Kristin Smart Act). In addition, the department offers a wide range of programs and services designed to enhance the safety and security of the community and support the mission of the university. These responsibilities are carried out through a set of core values that reflect commitment to the highest standards of excellence and incorporate the community-oriented policing philosophy. DUTIES AND RESPONSIBILITIES:Strategic LeadershipDirect the development and implementation of the university's strategic emergency management and business continuity planning and response programs.Direct the development and implementation of the Emergency Operations Plan (EOP)Create best practice model for emergency management and business continuity planning.Utilize innovative solutions to enhance emergency preparedness and response.Maintains a global understanding of University operations, to advise on business process flows related to business continuity and emergency planning.Develop Emergency Operations Center (EOC) plans for a range of potential disasters, i.e., event/crowd management, interruption of power/resources.Formulate and adopts appropriate new codes, rules, standards, policies, and procedures based on an analysis and interpretation of pertinent local, state, and federal environmental health and safety laws.Work with all campus administrators, academic departments, and specialized committees to provide technical and administrative policy and program direction in the continued development and implementation of emergency management and business continuity programs.Assist University Vice Presidents, Associate Vice Presidents, Deans, Directors Department Chairs/Heads and Supervisors in meeting their emergency management and business continuity responsibilities.Serve as the Campus Director of the Emergency Operations Center, when activated/as needed. Emergency Management and Disaster RecoveryResponsible for the strategic development, oversight, training, and continuous improvement of the University's emergency management program. The manager may engage (either directly or indirectly) with various personnel in all university divisions, including approximately 250 volunteer emergency workers, and campus auxiliaries, including the Foundation and ASI.Assess the campus' potential susceptibility to disasters. Plans for risks such as natural disasters, including earthquakes, workplace and random threats, fires, civil disturbances, terrorism, potential explosions, floods, hazardous material spills and emissions, and other emergencies.Oversee evacuation coordinator program, which includes, training, workshops and seminars for evacuation coordinatorsDevelop and update the campus Emergency Operations Plan (EOP), coordinates changes with affected entities and ensures compliance with State and Federal regulations.Evaluate departmental plans and integrates them into the University's EOP and emergency planning for continuityRecruit campus community members to serve as team members (i.e., Evacuation Coordinators, Emergency Operations Center team, etc.).Respond to the campus as soon as possible in the event of an emergency and activates the Emergency Operations Center (EOC) and initiates implementation of the Emergency Operations Plan.Coordinate campus emergency response and resource management with surrounding communities. Coordinates University participation in mutual aid arrangements, such as shelter facilities and temporary housing for animals.Confer with representatives from local agencies, including the California Emergency Management Agency, Federal Emergency Management Agency, Area D Emergency Services, the Los Angeles County Sheriff's Office, and the Los Angeles County Fire Department to establish appropriate procedures and response, in the event of a major emergency.Formulate operational procedures and emergency scheduling to allow for optimum staff deployment when an emergency occurs.Create executive level training programs for Emergency Management Plan staff. Leads the design and training exercises and drills to test Emergency Management Plan effectiveness, including coordination with outside agencies, when appropriate. Responsible for the development and training, education, and presentations to the staff, faculty, University residential populations and the external community in emergency management.Coordinate recovery efforts after a major event and obtains available financial resources from outside agencies, when applicable.Represent the University on related matters with external entities such as the Chancellor's Office audits, State OES, FEMA, Fire Departments, State Fire Marshal, and local law enforcement.Participate on campus threat assessment and safety committees, as appropriate.Monitor social media and other open-source intelligence resources to help manage existing or potential threats or emergencies. Business Continuity PlanningResponsible for the periodic plan quality reviews and ensures maintenance and improvements to the University's Business Continuity (BC) governance documentation.Lead the testing and ensures completion of BC testing documentation including testing plans, after action reports, issue logs, and Disaster Recovery (DR)/BC plan updates.Provide status reporting to all levels of management.Act as a central point of contact for BC governance; provides subject matter expertise.Responsible for the implementation of DR/BC strategies/plans in the face of a disruptive events.Responsible for the campus appropriate DR/BC resources, training, and user-friendly services.Ensure ongoing B/C training, plan testing, and plan maintenance.Lead ongoing program assessment (Methodology, progress, and web-based tool). Communications – In collaboration with Strategic Communications and/or University LeadershipOversee all emergency management related notificationsEnsure timely and accurate information is disseminated through appropriate channels.Maintain a working knowledge of the University's communication software. QUALIFICATIONS:Graduation from an accredited four-year college or university with a bachelor's degree in Emergency Management, Homeland Security, Fire and Life Safety or a job-related field is preferred.Possession of a valid California driver license.Completion of Incident Command System (ICS) 100, 200, 300, 400, 700, and 800 coursesMust possess and maintain a valid basic First Aid and CPR card. Equivalent to seven (7) years of full-time, progressively responsible relevant experience required, with three (3) of those years in oversight and administration of a program with supervision and/or lead experience.Management and supervisory experienceExperience in planning, conducting and leading projects and meetingsProficiency with office computer systems Ability to travel by air/car/train and overnight as necessary to perform duties.Must be available 24/7 as circumstances dictateThorough knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuityAbility to address problems or assignments from a broad interactive perspective using intensive knowledge, research skills and analytical thinking to develop a solution that integrates legal compliance with the University's established goals, policies, and proceduresAbility to supervise and manage technical and professional staffAbility to work in a high stress, emergency operations and business continuity environment and assume command, when necessaryAbility to use a phonetic alphabet and speak clearly and concisely and ability to provide clear and concise verbal directions quickly and accuratelyAbility to effectively converse using police radio systemsWorking knowledge of public safety-related agencies and the respective communication protocols.May be required to complete more advanced trainingPREFERRED EXPERIENCE:Experience in local, state, or federal emergency management agency or major university environmentCertified Emergency Manager (CEM) credential from the International Association of Emergency Managers. Certification in other disaster related programs, participation and membership in regional organizations related to emergency management and preparedness - Completion of FEMA Professional Development Series (PDS)Experience in budget development and managementExperience with higher education institutionsPublic speaking experienceExperience in a large, complex, and diverse public higher education or governmental institutionDemonstrated experience with the full implementation of large-scale projectsFive (5) years of experience working with federal, state, and local agencies on emergency management and business continuity issuesExtensive knowledge of policies, procedures, and laws pertaining to the administration of emergency management and business continuity at a universityKnowledge of emergency communication techniques and technologiesDemonstrated proficiency in physical and human resource planning, with expertise in emergency planning and incident command systemAbility to identify specific geologic/geographic, demographic, and other multidisciplinary factors related to emergency management Out of State WorkThe California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU's mission is to prepare educated, responsible individuals to contribute to California's schools, economy, culture, and future. As an agency of the State of California, the CSU's business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to https://calstate.policystat.com/policy/10899725/latest/ .Background CheckCal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate's conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to https://calstate.policystat.com/policy/13813878/latest/ .Employment Eligibility VerificationCal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .Conflict of InterestThis position is a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/coi.shtml . Outside Employment DisclosureExecutive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager's request. For more information, go to https://www.cpp.edu/eoda-hr/departments/hrpar/outside-employment-disclosure.shtml . Child Abuse/Neglect Reporting Act (CANRA)The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at https://calstate.policystat.com/v2/policy/10927154/latest/ .Security & Fire SafetyIn compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona's Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.Pay Transparency NondiscriminationAs a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .Reasonable AccommodationWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ******. For more information, go toEmployment Notices .Equal Employment OpportunityCal Poly Pomona is an Equal Opportunity Employer, committed to promoting an inclusive and diverse workforce. The university subscribes to all state and federal regulations that prohibit discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and veteran or military status. We engage the talents of all qualified workers, regardless of their background. More information is available at Equal Employment Opportunity statement .Other NoticesFor other important employment notices, we invite you to visit Cal Poly Pomona's Employment Notices web page.